# Interview loops booked without a coordinator.

Coordinating an onsite is somebody's full-time job. Five panelists, five calendars, five time zones, and a candidate who wants to know if Tuesday works. A Loomal agent reads availability across the panel, books the loop, and confirms with the candidate — in the same conversation that started it.

## API Primitives used

`calendar_list`

Read panel availability

Agent pulls free slots across every interviewer's calendar, respects working hours and time zones, and finds the windows that fit.

`calendar_create`

Book the loop

Each interviewer gets a back-to-back event with the candidate, scorecard link, and prep notes attached.

`mail_reply`

Confirm with the candidate

The candidate gets the schedule in-thread with their original message — no portal logins, no scheduling links.

## Interview coordination eats hiring.

The bottleneck on every hiring funnel isn't sourcing or screening — it's coordinating onsite loops. A single panel takes 30+ emails, three reschedules, and a coordinator's afternoon. Multiply by 20 candidates a week and you have a full-time job that hates itself.

An agent eats the chore. With access to every interviewer's calendar in one identity, it finds the slot, books the events, and confirms in the candidate's email thread — in the time it takes a human to open the calendar app.

## How to build it.

01 `calendar_list`

Read availability

Agent pulls free time across the interviewer panel, respecting timezone, working hours, and back-to-back rules.

02 `calendar_create`

Book the loop

Agent creates each interview event with the right interviewer, attaches the scorecard, and adds the candidate as attendee.

03 `mail_reply`

Confirm in-thread

Candidate gets the full schedule inside the conversation that started the loop — with rescheduling handled by the same agent.

## Example prompt

> “Book an onsite for the senior PM candidate next week. Pull availability from the four interviewers on the panel, find a 4-hour back-to-back window, create the events with scorecards, and confirm with the candidate.”

## What recruiting teams build.

- **Onsite loops**  
Agent coordinates 5-person onsite loops with back-to-back scheduling, scorecard links, and candidate prep materials.

- **Phone screens**  
Initial screens get auto-booked from the first reply, with rotation across recruiters.

- **Reschedule handling**  
When a panelist drops, agent finds a replacement slot and updates every affected event automatically.

- **Time zone coordination**  
Global candidates get times in their zone, with the panel seeing their own — no manual conversion.

- **Bulk scheduling**  
University recruiting and high-volume hiring use agents to book dozens of screens in parallel.

## Why interview scheduling needs an agent.

Coordinator work is high-context, high-volume, and error-intolerant. Mistakes burn candidates, and the work itself has no creative leverage — it's exactly the shape of task an agent should own.

Loomal makes it real because the agent has access to every calendar in one delegation chain, the candidate's inbox conversation, and the audit trail to prove what was booked and why. Coordinators get their afternoons back; candidates get faster, smoother loops.

- **Calendar access scoped**  
The agent only sees interviewer calendars its identity is granted.

- **Audit per loop**  
Every booking, reschedule, and confirmation is logged against the recruiting identity.

- **DKIM-signed confirmations**  
Candidate emails carry verified sender headers — no spam-folder confusion.